How to fill a Dematerialisation Request Form

What is a Dematerialisation Request Form (DRF)?

A Dematerialisation Request Form (DRF) is necessary to convert physical securities, such as share certificates or bonds, into electronic or dematerialised forms. It is a formal request made by an investor to their Depository Participant (DP) or broker, the latter acting as an intermediary between the investor and the depository. 

The form contains essential details such as the investor's name, unique identification number, security details, and the number of securities for dematerialisation.

By submitting the DRF, investors express their intent to hold their securities digitally, which offers numerous benefits, including convenience, enhanced security, and ease of trading. 
 

Types of DRF

There are three types of Dematerialisation Request Forms (DRFs), each applicable to different scenarios. 

1.    Transmission-cum-Dematerialisation

In cases of joint holdings, if any holder(s) passes away, the surviving holder(s) can complete this form to remove the deceased person's name from the physical certificate and dematerialise the securities.

2.    Transposition-cum-Dematerialisation

In a similar joint-holding case, you can fill this form if the names of the investors on the physical share certificate are the same as those in the Demat account, but you need to change it to a different order.

3.    Normal Demat Request Form

If the names on the physical share certificate match those sequentially in the Demat account, and if you do not fall into the above situations, the Normal Demat Request Form applies to you.
 

How to fill a Dematerialisation Request Form (DRF)?

Here’s a step-by-step guide on filling out a Dematerialisation Request Form (DRF) correctly.

1.    Contact Number and Date: Enter your existing phone number and the date of submitting the DRF.

2.    Specific Client ID: Each client is assigned a unique ID; enter the number accurately.

3.    Account Holder(s): Write the name(s) of the account holder(s) in the same order as listed in the Demat account.

4.    Face Value: Specify the face value of the security mentioned in the physical share certificate.

5.    Quantity of Shares: Indicate the number of shares according to the certificate.

6.    ISIN: Enter the ISIN, a unique 12-digit alphanumeric code assigned to shares, bonds, debentures, and other securities when admitted into the depository system. The first two digits represent the country of registration for the security.

7.    Details of Security: Tick whether the securities are free or locked in, and provide the total number of certificates.

8.    Folio Details: Enter the folio number, specific numbers, certificate numbers, and quantity of shares. Provide the from and to numbers if the certificate numbers are in sequence. If not, enter each number separately in individual rows.

9.    Signature: All account holders should sign the form in the order of their names as listed in the account. The signatures must match the specimen signatures on record with the registrar.

10.    Declaration: Provide a statement saying that the information in the application form is true to the best of your knowledge.

11.    Form ISR-2: To confirm the signature of the securities held by the banker, fill in the details of the company name, type of security, number of shares, and ISIN in Form ISR-2.
 

Conclusion

By linking your PAN card to your demat account, you can easily find your demat account number, allowing you to manage your investments effectively. Follow the steps mentioned above to use PAN to retrieve your demat account number.